Generation of groups payment files

The aim was to automate the creation of payment documents for the whole group company, right up to the sending of the payment documents. Microsoft Dynamics Finance poses certain challenges for the creation of payment documents, for example for unreferenced and foreign payments, so they had to be compiled manually.

 

The benefits of automation:

840 hours of working time saved per year

Annual cost of working time 29 400 €

Automation rate 95 %

Price 2400 € + 150 € / subsidiary
Maintanance 180 € / kk

Technology: Power Automate & Power Automate Desktop (RPA)

Software in use: Microsoft Dynamics 365 Finance

 

Manual process

Time per activity                                   15 min

Frequency                                           2 times/week x 35 companies

Time spent                                            70 h/month, 840 h/year

Annual cost of working time                 (35€/h) 29 400 €

Meaningfulness of the process               1 2 3 4 5 6 7 8 9 10

 

Challenge: The manual process took a ridiculous amount of time, as five people were involved in setting up the payment files. The process was not very meaningful for the employees and the manual work increased the error-proneness of the process.

Solution: A combination of cloud automation and an RPA solution that automates 95 % of the entire process up to the point of approval. The solution automatically starts every Tuesday and Thursday at 14:00.

The solution was built using Microsoft’s Power Automate Desktop technology:

-No time-consuming generation of payment files.

-Bills are paid on time, even during absences and holidays.

-Finally, the user simply accepts the data in Nomentia. This could also be automated if desired.